Accepted Options for Financing
We accept cash, check, most credit cards and will bill insurances that have an established contract with Willamette Valley Clinics, LLC.
For additional information regarding financing and insurance coverage, please call our office at 503-435-NEWU (6398).
Information & Policies
Payment is due at the time of service unless previous payment arrangements are made. We offer a 30% prompt pay discount when paid in full at the time of service. This discount does not apply for cosmetic service, or for most elective procedures.
All out of pocket expenses including co-payments, deductibles and/or co-insurance are due at the time of service. It is your responsibility to provide us with your insurance information prior to receiving services. Verification of benefits is not a guarantee of payment and you will be responsible for any services considered non-covered by your insurance. If for any reason your insurance company does not cover services you received within (60) sixty days, the full amount billed will become your responsibility to pay immediately.
If you were injured at work and want us to bill your employer’s workers compensation carrier, we may need to get authorization from the carrier in order to treat you. If authorization is not obtained, we may not be able to provide services to you.
If you were injured as a result of a motor vehicle accident and want us to bill motor vehicle insurance, we require a deposit of ½ of our fees prior to providing services. We will bill your motor vehicle insurance on an assigned basis. In the event we receive full payment from your auto insurance, we will refund the amount you overpaid. You will be responsible for any balances not covered by your auto insurance.
Non-Insured: Payment is due at the time the service is rendered. Patients are offered a prompt pay discount of 30% if paid at the time of service. This discount is offered for non-elective procedures only.
Patients with balances greater than $500.00 will be expected to make a minimum payment equal or greater than ¼ of the total amount due. The balance should be paid in full within (4) months from the date of service. Failure to comply will result to further collection activity.
Patients with balances less than $500.00 will be expected to make minimum payments equal or greater than 1/3 of the total amount due. The balance should be paid in full within (3) months from the date of service. Failure to comply will result to further collection activity.
Insured Patients: Co-payments, deductibles, and/or Co-Insurance are due at the time of service. If patients provide valid insurance information, WVC, LLC will bill insurance on an assigned basis. Charges not covered by the patient’s insurance will be billed to the patient as outlined on the Insurance explanation of benefits.
Cash, Check, and most major credit cards are accepted. A $25.00 fee will be charged to the patient per occurrence for any funds returned by the financial institution for non-payment.
Delinquent accounts will be referred to CBC Collection Agency for further collection efforts. Accounts are considered delinquent if unpaid after 90 days and referred after 150 days of non-payment. In the event a patient account is referred to the collection agency, the patient will be required to pay the outstanding balance in full prior to receiving further treatment. Delinquent accounts that are referred to the collection agency are subject to dismissal. Billing inquiries should be directed to the WVC, LLC Clinics Business Office.
Patients are to receive, review and sign the Financial Policy (Addendum 1) prior to receiving services.